Paper submission process

Please submit your paper via EasyChair before registration:

Paper Submission Site =>

How to use submission system? 

  1. Move to the Paper submission site: EasyChair
    If you have no EasyChair account, Please sign up for an accout.
    If you already have an account, fill out your name and password to sing in.
  2. After sign in, click "New submission" link on the top menu.
  3. Select the appropriate track for your paper.
    • For Track Papers
      Please select one from track 1 to 6 as much as possible.
  4. Fill out all necessary terms, and upload your paper (PDF file only ).

Paper format 

All papers must be in English, maximum 8 pages A4, even number of pages recommended. The papers must be in PDF format, character style: Times New Roman, text: 10 pt, two-column, single spaced, no page numbers. Other details are described in the templates.

Paper template and guidelines for preparing papers: [MS word], [Latex]
All accepted papers will be included in IEEE Xplore.

Preparing and submitting your camera-ready manuscript
  1. Your camera-ready manuscript has to be adjusted to all format requirements comprised in the template: HSI13_TemplateWord.doc. Please include the proper copyright information on your paper:
    1. For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
    2. For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-4673-5637-4/13/$31.00 ©2013 Crown
    3. For all other papers the copyright notice is: 978-1-4673-5637-4/13/$31.00 ©2013 IEEE

    The Copyright notice needs to appear at the bottom of the first page of your paper. This Copyright notice is an important IEEE requirement. Before submitting final manuscript from EasyChair, you are requested to check the pdf-formatted file at:

    IEEE PDF eXpress;

    Please be sure that you will receive an e-mail response from IEEE PDF eXpress to tell that the file has passed the PDF check. ALL PAPERS MUST BE CHECKED AND MUST PASS PDFEXPRESS BEFORE THEY ARE UPLOADED.

  2. Please prepare an abstract with approx. 200 words AND one picture of jpeg/png/bmp format in gray scale with fine quality for printing, to introduce your study. The file size of the picture should be LESS THAN 500 kbytes.

  3. Zip the following four files
    • IEEE copyright form,
    • an e-mail response from IEEE PDF eXpress,
    • 200 word abstract text,
    • one picture in jpeg/png/bmp format

    into one file with the name of your paper number (for example, or

  4. Please upload the .zip file to the EasyChair site, by referring to the instruction presented in "Copyright page" by April 30th, 2013. We do not accept any submission by e-mail or any other way.

How to submit a final manuscript and copyright form
  1. Sing in the Paper submission site : EasyChair

  2. After sign in, Move to "My submission" on the menu e.g Paper 125.

  3. Click "Submit a new version".

  4. Set the file path of your final manuscript in the "File" field. In the "Attachment" field, set the copyright form file path.

Key Dates
Special session proposal deadline December 1, 2012
Full paper submission
January 15, 2013
Extended full paper submission
February 28, 2013
Notification of acceptance
March 28, 2013
Early registration and fee due
April 30, 2013
Final paper submission
April 30, 2013
Standard registration and fee due
May 15, 2013
Conference time
June 06-08, 2013

in Rzeszow

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